Abingdon Quaker Meeting Privacy Policy

This page explains what we do with the personal information that we collect from members and attenders of Abingdon Local Quaker Meeting. The Meeting aims to uphold the rights of data subjects in accordance with the General Data Protection Requirement (GDPR) and with the privacy policy of Britain Yearly Meeting.

The key things to know are:

  1. We collect only the personal information that we need and that you agree to give us,
  2. We ensure that it is kept securely, and
  3. We store it only for as long as we have a reason to keep it.

OSAM has a separate privacy policy relating to the personal information that it holds about you.

What personal information we collect

We collect personal information with individuals’ agreement as follows:

Email addresses:

  • Subscribers to our mailing list abingdonquakers@googlegroups.com and/or other mailing lists that we maintain for smaller groups within the Meeting;
  • Recipients of our newsletter who are not on our main mailing list

Contact information:

We publish a printed booklet annually, listing the contact details of members, attenders and associated people. Depending on your personal preference, the list may show:

     Your name
     Spouse/partner’s name
     Address
     Telephone number(s)
     Email address 

You can control how much, or how little, of your personal information is included in the contact list when your details are first added to it, and each time the list is reprinted.

All adults who are named are asked to give their written consent, in compliance with the GDPR.

Gift Aid declarations:

Name, address and signature as required by HMRC.

What we do with your personal information

We use your personal information solely for the purpose of running the Meeting.

The printed contact list is for the exclusive use of members and attenders of Abingdon Meeting. It is not to be used by any other individual or body, Quaker or otherwise.

Where your personal information is stored

The personal data that you give to Abingdon Meeting is held in electronic and paper form as appropriate.

  • Mailing lists are held on secure servers operated by Google and the Quaker Meetings Network, both of which comply with the UK GDPR and the Data Protection Act 2018.
  • The electronic original of the contact list is stored securely on the personal computer of the member appointed to maintain the list.
  • Paper Gift Aid forms are stored securely in the home of the treasurer; scanned copies are stored securely on the treasurer’s personal computer.

How long we keep your information

We keep your personal information for as long as you wish to be associated with Abingdon Local Quaker Meeting.

Recipients of the contact list are instructed to shred or otherwise securely dispose of the list when it is no longer needed (normally annually).

Amending or deleting your personal information

If you wish to amend your personal information on the contact list, send an email to abingdonquakers@gmail.com.

If you wish to leave the abingdonquakers mailing list, send a blank email to abingdonquakers+unsubscribe@googlegroups.com. This link can also be found at the foot of each email sent from the group.  You can leave any of the Meeting’s other mailing lists on Google Groups in the same way.

If you no longer wish to receive the newsletter, send an email to newsletter@abingdonquakers.org.uk.

Raising a concern

If you have a concern or complaint about how Abingdon Meeting has handled your data, or if you become aware of a data breach (accidental or unlawful sharing, theft, loss, or access to personal data), please notify the Clerk to the Trustees of OSAM in the first instance: clerk.trustees@osamquakers.org.uk.